An Intensive 5-day Training Course
Writing Effective Operating Maintenance Procedures
Building Structure and Clarity into your Procedures
Course Introduction
As equipment and processes grow more complex, the responsibilities of maintainers and operators have also become more intricate, increasing the need for well-documented procedures. Best management practices advocate for written procedures, and many regulatory bodies now require them for critical processes.
The International Organization for Standardization (ISO) recognizes the management and control of procedures as a key component of a company's safety and quality management system. This Oxford Management Centre training course is designed to streamline the procedure-writing process, ensuring that procedures are accurate, effective, and easy to update and maintain.
Key Highlights of This Writing Effective Operating Maintenance Procedures Training Course:
- Conducting a needs analysis for documented procedures, including policies and standards.
- Researching subject matter through OEMs, internal/external authorities, and end-user input.
- Crafting well-structured procedures with appropriate vocabulary, sentence structure, and quantified values.
- Utilizing tools and technology to create procedures that are easy to maintain and control.
- Managing procedure distribution and revision to ensure accuracy and compliance.
- Integrating procedures with work orders and job instructions for seamless implementation.
Objectives
By the End of This Writing Effective Operating Maintenance Procedures Training Course, Participants Will Be Able To:
- Recognize the importance of documented procedures and their role in managing operational information.
- Understand safety, environmental, and quality requirements relevant to procedure development.
- Design and implement an effective procedure management system to ensure consistency and compliance.
- Develop clear and well-structured maintenance and operating procedures tailored to organizational needs.
- Manage the distribution, revision, and control of procedures to maintain accuracy and accessibility.
Training Methodology
This Writing Effective Operating and Maintenance Procedures training course uses a variety of proven adult learning techniques to ensure maximum knowledge and skill transfer.
This Oxford Management Centre training course is presented by a procedure documentation expert that has many years of practical experience in the field of maintenance. The content is delivered by means of lectures, discussion and lot hands-on practice using customer selected case study and a library of templates that enable the delegates to practice the techniques and processes that they are learning.
Organisational Impact
This Writing Effective Operating and Maintenance Procedures training course equips organizations with the ability to develop clear, structured, and purpose-driven procedures that follow a consistent style, format, and language. These procedures enhance communication, compliance, and operational efficiency while being easy to update and maintain.
By emphasizing reusability, maintainability, and adaptability, the course ensures that organizations maximize the value of their investment, enabling long-term efficiency and streamlined procedural management.
Personal Impact
Participants will gain the knowledge and expertise needed to approach procedure writing with greater competence and confidence, particularly in the following areas:
- Engaging subject matter experts to actively contribute to the procedure development process.
- Analyzing systems to identify and determine programmed maintenance requirements.
- Adopting a clear and concise writing style that effectively communicates using an active voice.
- Facilitating structured meetings for gathering and organizing procedural information.
- Utilizing templates, frameworks, and structured layouts to enhance efficiency and effectiveness in procedure writing.
Who Should Attend?
This Oxford Management Centre training course is suitable for all professionals that will at one time or other need to develop or participate in the development of maintenance and operations procedures and documentation including:
- Maintenance and Operations Team Leaders
- Engineers
- Process Controllers
- Maintenance Supervisors
- Maintenance Planners
- Reliability Engineers
Course Outline
Day One
Introduction
- Why written procedures are necessary?
- The Types of Maintenance Procedures and Documentation
- Current Trends in Procedures and Documentation
- Regulatory and Safety Considerations
Day Two
Maintenance and Operating Procedure Management System Design
- Determine the System and CMMS Requirements
- Procedure Users Needs Analysis
- Criteria that Determines the Need
- The Sections and Layout of Each Type of Procedure
- Procedure RASCI
Day Three
Procedure Writing Efficiency
- Information Sources for Procedure Writing
- Software Tools for Writing Efficiently
- Fonts, Paragraph Formatting that Enhances Readability
- The Use of Templates, Boilerplate, Autotext
- Practical: Use Tools and Techniques to Enhance Efficiency
Day Four
Procedure Writing
- Language, Grammar and Vocabulary
- Use OEM Information Sources
- Use Subject Matter Experts
- Practical: Write a Draft Procedure
Day Five
Procedure Control
- Review and Approval
- Procedure Repository for Soft Copies
- Distribution Matrix for Hard Copies
- Update and Revision Process
- Techniques to Improve Usage by End-users
- Conclusion
Certificate
Oxford Management Centre Certificate will be provided to delegates who successfully completed the training course.
In association with
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FREQUENTLY ASKED QUESTIONS
To check on availability please call Registrar’s Office at +971 50 985 0174. If you have any questions or enquiries please feel free to contact us
- Telephone: +971 50 985 0174
- E-mail: [email protected]
Yes, we provide assistance in securing both hotel reservations & entry visa on all our international training venues, for delegates attending our training courses. For further information / assistance, please contact our Customer Service at:
- Telephone: +971 50 985 0174
- E-mail: [email protected]
Yes, Oxford Management Centre is accredited by the following professional bodies;
National Association of State Board of Accountancy (NASBA)
The Oxford Management Centre is registered with NASBA as a sponsor of Continuing Professional Education (CPE) on the National Registry of CPE Sponsors. NASBA have final authority on the acceptance of individual courses for CPE credit.
Yes, discounts are available. For further information please call +971 50 985 0174 or email, [email protected]
Note: Discounts are not applicable with any other special offer that may be available.
There are 2 easy ways to register:
- Online: Select the training course you want to register for, Click the “Book Your Place” button on the course page, complete the form and click submit.
- E-mail: Send your details to [email protected]
We request that all cancellations be made at least one week before the class start date. You may reschedule this class without any penalty. If not, a $250 fee will be charged for cancellations received less than one week before a class begins and for no-shows. Cancellation penalties and any fees incurred by Oxford Management Centre will be deducted from refunds.
For more information request, email [email protected] or call +971 50 985 0174.
The classroom training fees include course presentation, relevant materials, physical & digital documentation, lunch and refreshments served during entire training. Accommodation and transportation are not included in the training course fees.
While, online training fees cover the course presentation and digital documentation and relevant materials.
The Oxford Management Centre Certificate of Completion with corresponding CPE credits shall be awarded to delegates who has successfully completed the training course.
Payment must be received before the training course commences. You can make payment by bank draft, cash, credit card or wire transfer.
Note: If the payment is not received, Oxford Management Centre has the right to refuse admission.
Upon receipt of your registration form, we will send you the following by e-mail:
- Registration Confirmation
- Invoice/Receipt (where appropriate)
If you register online you will receive an e-mail within 24 hours confirming your registration.
